Project Management Executive required, London

Company

Chartered Institute of Architectural Technologists

Region

London

Job Type

Closing Date

23 October 2017

Town City

London

Salary Band

Contract Type

Permanent

Role Description

CIAT is looking for a Project Management Executive to join its London office. 

£35,000-£38,000 subject to experience.

The Project Management Executive is responsible to the Chief Executive for effectively coordinating the department’s projects and events, and for ensuring project briefs are implemented in line with the Institute’s Strategic, Corporate and Annual Plans. The position works collaboratively with the Chief Executive and the Events and Administrative Assistant, and is pivotal in ensuring the Chief Executive’s Department operates efficiently and is productive and responsive internally and externally. The Project Management Executive must be able to multitask and manage a variety of projects and deadlines. They must also be capable of working well in a proactive, busy and constantly changing environment where priorities and projects often require a high-level of adaptability, diplomacy and tactful response.

The main duties include:

  • assisting the Chief Executive with projects and policy work;
  • ensuring that the Institute’s project briefs are set within the Strategic, Corporate and Annual Plans and that the key objectives are effectively implemented and realised;
  • acting as a key point of contact internally and externally for all matters pertaining to the Chief Executive’s Office. This includes managing correspondence and reviewing priorities working with the Chief Executive;
  • liaising with Directors, the Institute’s Honorary Officers and Executive Board members on project work and ensuring deadlines are met;
  • researching and preparing meeting agendas, reports and papers working with the Chief Executive;
  • managing the programme for the President, President Elect and Immediate Past President working with the Chief Executive;
  • acting as project lead for the annual Architectural Technology Awards event;
  • acting as project lead for the AGM and associated events including the annual President’s Ball;
  • supporting the Chief Executive with the elections processes and administration working with the Communications Department;
  • representing the Institute externally at meetings and events;
  • undertaking any other duties as necessary; and
  • acting as a proactive member of the office team.

The Project Management Executive will be required to travel to out-of-office meetings which might involve overnight stays at the Institute’s expense. The Institute has a policy in place for time of in lieu for working ‘out of hours’.

Job specification requirements:

Essential

  • three-five years’ experience managing/leading projects and events;
  • proven experience working closely with senior management/chief executive and managing administration;
  • high-level organisational skills and the ability to multitask, working on multiple projects at the same time in a high-paced and changing environment;
  • exceptional written and spoken communication skills and the ability to respond in a diplomatic manner in a busy work environment;
  • ability to work collaboratively with colleagues, members and other external partners and to promote proactive communication in joining up the Institute’s projects;
  • confidence to liaise with stakeholders at different levels;
  • ability to manage/lead projects and event budgets, and to bring creative insight;
  • attention to detail and experience with database entry and management particularly with regards to contacts and events; and
  • proficiency using MS Office – MS Word, Excel and PowerPoint

Desirable

  • experience in/understanding of the not-for-profit sector/third sector or a membership body including an awareness of financial responsibility to the members;
  • awareness of the built environment which could include Architectural Technology; the architectural, design or construction industry;
  • experience using InDesign and creative flare; and
  • the capacity to think laterally.

How to apply

Please send a CV and cover letter outlining your suitability for the role to David Cheddie, Finance and Operations Manager finance@ciat.org.uk

Interviews for this role will be held on Thursday 26 October. 


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